The federal E-Verify program integrates with OnboardCentric employee onboarding software to streamline the process of verifying employment eligibility.
By integrating the E-Verify process into its onboarding software, ExactHire has created a business solution that allows for faster employee onboarding, increased efficiency, and reduced demands on human resources departments.
E-Verify originally began as a pilot program commissioned by the U.S. government in 1997. Initially used as a tool to discourage undocumented immigrants, it quickly found a practical application at the employee onboarding level. E-Verify works by comparing the information on the Employment Eligibility Verification Form I-9 to the information stored in government records.
When the information provided matches the government’s information, the verification process is complete, confirming the individual’s identity and allowing one to progress to later stages of the onboarding process.
OnboardCentric makes collecting and approving the Form I-9 for employment verification easy for US employers, while also allowing HR staff to transfer new hires directly into the E-Verify process. It’s simple and efficient for staff members to navigate, and they only need to obtain employee credentials such as a passport or Social Security card once.
Additionally, system validation minimizes data entry errors and ensures that all completed paperwork is legible.
Employees submitted to E-Verify are prioritized and divided into actionable item categories within OnboardCentric’s dashboard so resolving issues is clear-cut and efficient.
Finally, employers may set up pre-determined roles within OnboardCentric. These roles determine which staff members will review, approve, and countersign items for employment eligibility verification. Roles and task reminders ensure that no onboarding forms fall through the cracks!
The Unevaluated screen will give you a list of all employees with a completed and approved I-9, and who are ready to be sent through the federal E-Verify process.
The In Process screen typically displays cases that are delayed on the behalf of the Department of Homeland Security. Other times, the case is a “Tentative Non-Confirmation”, and the employee needs to contact the Social Security Administration.
The Action Required screen displays outstanding E-Verify requirements and instructions for the system administrator.
E-Verify is voluntary for most employers, but many organizations choose to use the process because it presents a number of benefits. The most notable benefit is the reduction of risk that comes with verifying employment eligibility.
When an HR department is understaffed, the confirmation of a worker’s employment history and citizenship status is often left undone. That’s because it’s a time-consuming process to confirm these, especially when considering the list of other employee onboarding tasks. Onboarding software with an integrated E-Verify process automatically checks all points of concern regarding employment eligibility, reducing the time and tedium of the process.
With an integrated E-Verify process, organizations don’t have to worry about overlooking a new hire’s verification — once the I-9 approval process is complete, the new hire may be launched into the E-Verify process immediately, with no redundant data entry. And HR can continue to use ExactHire’s onboarding software throughout the onboarding process to answer employment eligibility questions, generate reports for future reference, and to maximize accessibility to these records.