Automated workflow is one of the core strengths of the OnboardCentric employee onboarding software solution. Part of this strength is derived from “FlexFields” which are flexible, multiple choice data fields that store unique information about each employee within an organization.
FlexField values selected within a new hire’s OnboardCentric record drive two primary outcomes: 1) the tasks assigned to a new hire, and 2) the follow up tasks assigned to an internal staff member.
When it comes to evaluating new hire tasks, OnboardCentric groups them into two categories: 1) tasks assigned to every new hire, and 2) tasks assigned only to certain new hires.
Tasks assigned to all new hires include the completion of required employment paperwork such as the Form I-9 and W-4, state tax forms, and policies and procedures specific to an employer. NOTE: FlexFields do not impact those forms or documents assigned to ALL employees.
However, FlexFields do impact forms, documents and tasks that only a subset of employees is required to complete. The application of FlexField values to each employee determines which employees fall into a subset.
It may come as no surprise that OnboardCentric’s FlexFields are, well, flexible! Your organization may create as many different FlexFields as you desire, as they are customized on a per client basis. Each FlexField will have a list of values, and only one value from each FlexField’s values list will be selected for a specific employee.
FlexFields also determine which new hires’ completed forms, documents and/or tasks are addressed by which existing employee when there is more than one person in a specific Role.
To determine the FlexFields appropriate for your employer, consider the attributes that cause one type of employee to have a different employee onboarding experience than another. This might include everything from paperwork packets to vacation benefits to professional development tracks.
Examples of different FlexFields include individual employee attributes such as division, department, employee level, FLSA (exemption) status and government security clearance.
Contact ExactHire to learn more about OnboardCentric employee onboarding software.