Making sure tax and employment eligibility forms are submitted correctly and on time is of paramount importance to both new hires and employers. That’s why OnboardCentric employee onboarding software makes it easy for your new hires to complete these required forms quickly and accurately.
Whether it’s completing the Form I-9, the W-4 or a state tax form, human resources staff can rest easy knowing that ExactHire’s onboarding software incorporates field validation and time-sensitive reminders to ensure that tax and employment eligibility verification forms are submitted on time and without errors.
OnboardCentric’s candidate profile screen allows new hires to enter basic data once and then have it automatically populated to a number of forms presented during the onboarding process. The profile includes fields such as name, date of birth, address, Social Security Number and email address. The new hire is also prompted to answer questions related to deductions and citizenship status only once in order for fields on tax forms and the Form I-9 to be filled electronically.
Human resources professionals can’t just sit back and hope that time-sensitive forms are completed promptly. In fact, in the case of the Form I-9 for employment eligibility verification, paperwork must be completed and countersigned within three days of a new employee’s start date. OnboardCentric comes standard with automatic email reminders to both new hires and the existing staff members in your organization who are responsible for reviewing and countersigning new hire paperwork. With our employee onboarding software, important forms will not slip through the cracks.
When your organization makes the employee onboarding process paperless, you may optionally empower your new employees to get the ball rolling on employment paperwork before their very first day on the job. Imagine sending an email invitation to your new hire to create his candidate profile and review a new employee welcome letter the week before he starts — what a great way to reduce new job jitters! Different restrictions will apply in different states, so be sure and investigate any laws regarding pre-hire onboarding activities in the states in which you employ individuals first.
Contact ExactHire to learn more about managing tax and employment eligibility verification forms within OnboardCentric employee onboarding software.