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Guide to ATS Features

Looking for the ATS features you need before choosing an applicant tracking system?

Features are important, but so is choosing the best ATS provider for your needs.

Partner with an ATS provider that gets you the hiring results you need–not just the features.

ExactHire ATS Features

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ExactHire combines powerful ATS features with strategic support.

More than software and features, we’re a team of SHRM certified strategists committed to your success.

Trusted by Top Employers

We help small businesses (and large ones too) solve top hiring challenges.

What Our Clients Say…

Excellent Integration and Investment

“ExactHire has proven to be a valuable resource that has streamlined our candidate and onboarding process. This is very important because our organization is process driven. This means that we align our processes to reduce touch labor, which results in more Return on Investment (ROI).

We have tried previous HR solutions in the past but none has produced the results obtained from using ExactHire. The service provided to us was top notch. I highly recommend this product to companies who want to align their business processes with a time-efficient tool.”

Debbie C.Senior Human Resources Generalist, Management Consulting Industry

Excellent ATS!

“It’s easy to use, the support staff is very helpful, set up and implementation is very easy, easy to add sources for recruiting.”

Sue F.HR Manager, Wholesale Industry

Great bang for your buck!

“As a company that has over 50 retail locations, ExactHire offers us the ease of multiple manager accounts to track applications. Visually, the site is very user-friendly and does not complicate the process. Mass emails, unlimited postings, and unlimited user accounts are my favorite features. Also, the 1-on-1 customer support we receive is timely and tailored exactly to our needs–we talk to the same rep. every time!”

Kelsey P.Corporate Recruiter, Retail Industry

OnboardCentric has been fantastic for our company in getting our talent onboarded and ready to go!

“It’s super easy to use! We can go in there and quickly get started on our employees’ onboarding paperwork. It certainly helps us streamline our onboarding process.”

Danielle B.Recruiter, Staffing and Recruiting Industry

Easy to use and get great candidates

“Really easy software to use and great for job postings. You can set up new ones or copy old ones to use over again with minimal changes.”

Marty P.HR Supervisor, Healthcare Industry

Our applicant review process improved ten-fold

“I love how easy it is to post new jobs and review applicants. We have been able to streamline the process so applications go straight to the hiring manager. This cut down work time in HR by eliminating the need to print and send applications via inter office mail to the managers for review.”

Don C.Organizational Development Officer, Library Industry

Amazing customer service and easy implementation process

“Pros: The cost, the customer service we receive, and the ease of use of the system for admins and managers.”

Lindsey H.Corporate Recruiter, Mental Health Care Industry

This has made our application process and Affirmative Action Tracking so much easier!

“Before, we had tons of paper files and long grueling spreadsheets to maintain. Now, I just direct all of our applicants to one website, and boom, all the information needed for tracking is at your fingertips.”

Jeanette H.Business Support Specialist, Aviation Industry

ExactHire Pricing

ExactHire ATS Features

Which ATS Features Do I Need?

What you need to know before choosing to buy.

Here’s all you need to know about ATS features. Whether you choose ExactHire or another ATS provider, we hope you find this information helpful in making an informed purchase decision.

What are the different features of an ATS?

ATS software is extremely varied in most aspects of the price. The price, feature, and amenities of the product vary widely from company to company and software to software. That’s why we think it’s important to give a breakdown of the most common feature in ATS software to give you a list of things to look out for your company. With a basic understanding of the features of the product you can develop an opinion on what you feel would benefit your company most in the hiring process, so when you go to start looking for ATS to use, you’re ahead of the game.

To give a comprehensive list of every feature that ATS’s offer would be a comically long list of features, instead we’ve opted to go over the most common, and important features that you will come to see. If however you feel your company has a niche problem then please contact a team member to talk about solutions to your issue here.

Automated Job Posting

This feature allows you to access 25,000+ job boards. The software will then give you placement recommendations, then you can automate your job posting to multiple different job postings. Often this process can be done in just a few clicks. In addition to this great ATS allow for programmatic job advertising. This allows their algorithms to post and place your jobs on relevant sites at the optimal times to get you the most qualified candidates as possible.

Mobile Recruiting

Mobile recruiting allows for job seekers to easily apply from the convenience of their phone. A great ATS converts your already existing job application to a mobile version seamlessly. This further aids in the convenience of applying for your position, allowing for more candidates to choose from.

Easy Apply to Multiple Jobs

Once you get a user applying to a position for your company, A great ATS will then allow applicants to use that same information seamlessly to apply for other positions at your company. This further aids in the ability to get more candidates applying for your jobs.

Assessment Tools

Integrate employee assessments and job skill tests to identify key traits of high performers, then use screening questions to select candidates who possess those traits. This endures finding high quality, qualified candidates .

Background Checks

A great ATS will allow you to order a variety of pre-employment screening packages and instantly launch a background check request to your job candidate from within the software.

Track Applicant Status and Disposition

what good is a wealth of candidates with no way to track them all or find the qualified ones? With Great ATS software you can Customize your own list of applicant status codes and easily assign dispositions to one or multiple job candidates at once.

HR Administration

A great ATS is seamless and easy for the HR staff to use. It should allow for unlimited user logins so you can Create as many user logins as you wish and choose between administrator, manager and assigned user permission sets for each one. It should also include manager roles and permissions so you can Create separate user accounts for hiring managers to provide them with easy access and involvement in requisition management, applicant tracking, and candidate interview documentation.

HR Compliance Reporting

Another key aspect of a great ATS is its ability to integrate affirmative action as well as equal employment opportunity reporting. Great ATS Simplify compliance reports and applicant flow log requirements by automating tasks related to affirmative action plan reporting. They also include A standard EEOC Compliance Report which allows you to effortlessly collect, organize and manage EEOC-required applicant data.

Applicant Communication

Lastly, if you can’t communicate easily with desirable candidates and applicants, then what is the point of putting your job posting up in the first place? A great ATS solves that problem by including unlimited text recruiting so you can Meet job applicants where they are…on their phone. Unlimited text messaging provides you with quicker responses that lead to early hiring decisions. Your ATS should also include things like interview scheduling so you can Simplify the process of scheduling candidate interviews and other events by integrating your calendar with you ATS. It should also have message templates and email attachments so you can Create and save as many communication templates as you need for use with email and text recruiting and attach additional documentation to an applicant’s record such as offer letters, reference letters, school transcripts, interview notes and thank you notes.

This is a quick list of some important features that we would recommend looking out for. Mid to low tier ATS services will have some of these features where the best-in-class systems should have all of these features and more.

Which ATS features are most important?

The most important features to look out for will somewhat vary by company. Some companies need particular features more then others. Identifying those specific features is important in your hunt for an ATS. However, we do believe that some features are inherently more important than others and should be sought out in your search for an ATS. Our list of the most important features around three main concepts. First being getting your job posting or application in front of the right eyes. Second is making your application easily accessible so you can get the most candidates available. Third and last is a way to manage all of the applicants effectively to get the best candidate for the job. Let’s take a look at the features that help in these areas

Automated Job Posting

As previously stated, this feature helps with posting to relevant job boards. This gets your job in front of the correct eyes. It offers the highest chance for qualified individuals to view your job posting and ultimately apply for your position. Without this feature you could waste a lot of time researching relevant job boards or even worse posting to irrelevant job boards and getting unqualified candidates applying to your position. Avoid this all together with a automated job posting feature.

Easy Application Features

These features would be things such as QR code applications, mobile recruiting as stated earlier, phone application, etc. These features make the entire application process easier. They make the actual application convenient and accessible to all people and cut down the time or “investment” of filling out your application. This allows your company to receive the most applications as possible. If the application is posted to the correct places, then more applicants should mean a wider talent pool of qualified candidates to choose from.

Tracking applicant status and disposition

This feature allows you to group together candidates based on their status and sort them accordingly. This means you can effectively manage hundreds of candidates in an efficient way to optimize results for your company. More candidates are not better for you if there is no way to effectively mange all the applicants, review their resumes, and communicate with them. With a top-of-the-line ATS you won’t have to worry about this. Categorize as many applicants as you want with a few clicks and have a full scope of the talent at your disposal. This will give you all of the benefits of a large applicant pool, while minimizing the downsides.

3 Top ATS Features

These three feature we believe are non-negotiable for any decent ATS, without these three you miss a crucial piece of the hiring process and render the whole process inefficient. There are of course other important features such as email templates, affirmative action and equal employment opportunity reporting, manager roles, and background checks that should be included in your ATS as well. However, in an effort of keeping a clear and concise list, we feel these are the three most important features.

Which ATS Features are Universal?

At this point, it might be clear that ATS features are not the same across the board. This of course makes sense; some ATS providers offer less features at a lower than average price because they feel top-of-the-line systems offer too many useless features.

On the other hand, some ATS providers offer more expensive applicant tracking systems with all the bells and whistles because they feel large companies need a multitude of time saving features for a robust hiring operation–and are willing to pay for it. There is of course everything in between too, and this it what makes choosing the right ATS difficult.

There are only so many ATS features that are crucial for success, however you may feel that your company needs more than the features listed above. The needs of each company are different, and there are plenty of options out there for you to shop around.

What is important in choosing an ATS, is looking at your hiring process, understanding where the limiting factors are, then searching for the best ATS to fix those for you. Some companies have trouble getting enough applicants, some get too many applicants. Each company’s hiring challenges are unique, but they can almost assuredly be solved through the use of a good ATS.

ExactHire ATS Features

After reviewing the ATS features that are critical to your hiring success, you may benefit from taking a closer look at ExactHire ATS. ExactHire has designed an ATS with every feature listed on this page, along other powerful features that help improve your hiring process at an affordable cost. Some of those features include:

Applicant drop-off reports that reveal how many people stop filling out your application,
QR codes for hiring that goes beyond posting on job boards
Integrated employee onboarding software for a better new hire experience
Applicant source reporting to see where applicants are coming

ExactHire offers the most robust ATS on the market at the low starting price of just $165 per month–and we back that with a 60-day satisfaction guarantee, or your money back.

If you are interested in learning more about ExactHire, book a demo today to learn how our ATS features combined our team of SHRM certified strategists can help you get the hiring results you need.

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